☕Beans, Dairy Ratios & Mobile Espresso Cart
Wedding Coffee Bar Calculator
Calculate coffee beans, regular vs. decaf split, whole milk & oat milk volume, syrups, urn sizes, and compare DIY urn station vs Mobile Barista Cart.
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Read Guide →Planning a DIY Wedding Coffee Station?Read our comprehensive guide on Wedding Coffee Bar: DIY Setup, 60/40 Decaf Ratios & Electrical Safety.
👥 1. Guest Count & Station Type
🕒 2. Reception Timing & Season
🍯 3. Gourmet Syrups & Toppings
Coffee & Milk Order
135 Total CupsRequired Coffee Supplies
Whole Bean Coffee4.5 lbs(3.2 lb Reg / 1.3 lb Decaf)
Estimated Cost$145 DIY(Saves $650 vs Cart)
🥛 Milk & Creamer Breakdown:
• 2.0 Gallons Whole Milk / Half & Half
• 1.5 Gallons Barista Oat Milk
• 3 lbs Raw Sugar & Sweetener
• 3 Bottles (750ml) Syrups
🫖 Coffee Urns / Percolators:2 x 55-Cup Commercial Urns
🥤 Cups, Lids & Sleeves:155 Sets (+15% buffer)
🥢 Stirrers & Napkins:200 Wooden Stir Sticks & Cocktail Napkins
📋 Wedding Coffee Sizing & Options Comparison
| Coffee Station Option | Average Cost (100-150 guests) | Beverage Menu | Guest Experience |
|---|---|---|---|
| 🫖 DIY Percolator Urn Station | $90 – $160 | Specialty Drip (Reg/Decaf), Creamers, Syrups | Self-serve casual; great for tight budgets |
| ☕ Mobile Espresso Cart (Pro Barista) | $750 – $1,250 | Lattes, Cappuccinos, Cortados, Custom Latte Art | High luxury & interactive entertainment |
| 🍽️ Caterer Pump-Pot Station | $2.50 – $4.50 / guest ($350–$550) | Standard commercial drip with dairy creamers | Zero hassle; handled with dinner clean-up |
| 🧊 Cold Brew & Nitro Tap Keg Bar | $220 – $380 | Nitro cold brew on tap, sweet cream foam | Trendy summer favorite for warm outdoor weddings |
❓ Frequently Asked Questions: Wedding Coffee Stations
How much whole bean coffee makes one cup of brewed coffee?
Using the golden brewing ratio of 1:16 (coffee to water), one pound (16 oz / 454g) of whole bean coffee brews approximately 30 to 34 standard 6-oz cups of drip coffee or 28 double-shot espresso beverages.
What power supply does a DIY coffee urn need?
A commercial 55-cup or 100-cup percolator urn draws 1,000 to 1,500 watts (10 to 13 amps). Never plug two large urns into the same electrical wall circuit, or you will trip the venue's circuit breakers. Plug each urn into separate wall circuits.