🚌Guest Logistics, Fleet Mix & Route Timeline
Wedding Shuttle Bus Calculator
Calculate how many shuttles you need, match vehicle sizes (56-passenger coach, 28-passenger minibus, Sprinters), plan round-trip loops, and estimate charter costs and driver tips.
👥 1. Guest Count & Hotel Take-Rate
🛣️ 2. Route Distance & Vehicle Type
⏰ 3. Charter Hours & Early Departure
Transportation Fleet Plan
91 PassengersRecommended Fleet
Vehicle Fleet Mix2 Coaches(56-passenger full size)
Estimated Cost$2,450Incl. 18% driver gratuity
⏱️ Shuttle Loop & Timing Feasibility:
• 40 min Round-Trip Loop
• 1 Run per bus (All arrive together)
• 9:30 PM Early Bird Shuttle
• 11:30 PM Grand Exit Shuttles
🚍 Base Charter Fee:$2,080 (7 hrs @ $150/hr/bus)
💵 Driver Gratuity (18%):$370 ($185 per driver)
👥 Cost per Passenger:~$27 per rider
📋 Wedding Transportation Vehicle Sizing & Comparison Guide
| Vehicle Type | Capacity | Average Hourly Rate | Best For |
|---|---|---|---|
| 🚌 56-Passenger Motorcoach | 50 – 56 Guests | $150 – $220 / hr | Best cost per seat; highway accessible venues |
| 🚐 28-Passenger Minibus | 24 – 28 Guests | $120 – $170 / hr | Vineyard roads, historic estates, continuous loops |
| 🚐 14-Passenger Sprinter | 12 – 14 Guests | $95 – $140 / hr | Bridal party, parents, VIPs, or micro-weddings |
| 🚍 44-Passenger School Bus | 35 – 44 Guests | $80 – $120 / hr | Rustic / barn weddings, budget-conscious couples |
❓ Frequently Asked Questions: Wedding Transportation
Can a full 56-passenger bus fit on narrow venue driveways?
Always ask your venue coordinator. Many historic estates, mountainside chalets, and winery properties have low-hanging branches or tight turnarounds that cannot accommodate 45-foot motorcoaches. In those cases, multiple 28-passenger minibuses or Sprinters are required.
Are guests allowed to drink alcohol on the shuttle?
Most charter bus companies allow canned beers, seltzers, and wine on board with a refundable damage/cleaning deposit ($150–$300). Glass bottles and red wine are usually prohibited by charter contracts.